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Student Governance

Each house has a House Programming & Advisory Council (HPAC), composed of a president and vice president who are elected as well as a public relations chair, service commissioner, and floor representatives, who are appointed. The HPAC meets with the faculty head of house and Head Resident Adviser to advise on house programming and the life of the house. The president, vice president, public relations chair, and service commissioner of the ten HPACs are members of the Commons Leadership Council (CLC). The CLC works with upperclass peer mentors and professional staff to advise on the expenditure of a budget supplied by The Ingram Commons to enhance inter-house, Commons-wide, and campus-wide living-learning initiatives. 

House Programming & Advisory Council Positions

President
(elected)

  • Facilitates weekly House Programming & Advisory Council meetings where initiatives are discussed, concerns shared, and events planned under the direction of the faculty head and with the support of the house residential staff.
  • Sets the agenda for weekly House Programming & Advisory Council meetings, in consultation with the faculty head and the house residential staff and disseminates at least 24 hours in advance.
  • Meets once a month with the Faculty Head to discuss how well the HPAC is aligning with the faculty head’s vision for the house 
  • Meets every other week with the vice president to determine HPAC meeting agendas and review officer efficacy.
  • Meets every other week with the service commissioner to assist with service-related program development and implementation.
  • Conceives, plans, promotes, and effects events in conjunction with the faculty head and the house residential staff. This includes promoting and attending all house signature events. 
  • Works alongside the Office of the Dean of The Ingram Commons to plan and execute the annual Commons Ball in February.
  • Facilitates house participation in the “Academics” and “Community Involvement” components of The Commons Cup.
  • Works collaboratively with a designated house to plan a Commons Mix-Up Event. Assignments will be articulated at the first CLC meeting,
  • Produces a written report at the end of the year documenting the strengths and weakness of the HPAC.
  • Supports the initiatives of all other members of the HPAC and all Commons programs.  
  • Attends the weekly CLC meeting.

Vice President
(elected)

  • Serves as the second executive officer of the House Programming & Advisory Council and takes over for the president in the event that the president cannot fulfill the duties of the office. 
  • Meets every other week with the president to determine HPAC meeting agendas and review officer efficacy.
  • Maintains regular communication with the other officers of the HPAC to ensure projects are on track and deadlines are being met.
  • Plans, organizes, and attends two Commons-wide programs in association with the Office of the Dean of The Ingram Commons. One program will occur during the fall semester and the other during the spring semester.
  • Facilitates house participation in the “Athletics” component of The Commons Cup.
  • Works collaboratively with a designated house to plan a Commons Mix-Up Event. Assignments will be articulated at the first CLC meeting.
  • Conceives, plans, promotes, and effects events in conjunction with the faculty head and the house residential staff.  This includes promoting and attending all house signature events. 
  • Together, the ten vice presidents produce one programming report at the conclusion of the year.
  • Supports the initiatives of all other members of the HPAC and all Commons programs.
  • Attends the weekly CLC meeting.

Public Relations Chair
(appointed)

 

  • Serves as the chief house publicist for all house- and Commons-wide events for the entire duration of the academic year. 
  • Makes use of social media, print media, email, and other forms of communication with residents to ensure that all members of the house are informed about house and Commons events throughout the year. 
  • Publishes key takeaways from CLC Professional Development Seminars in weekly communication to the house.
  • Works with the PR chairs from other houses to coordinate advertisement of Commons and house events.
  • Records and publishes minutes of HPAC meetings to Anchor Link. 
  • Acts as a historian and collector of house photos/videos to share with the respective house, the Office of the Dean of The Ingram Commons, and the undergraduate body.  
  • Create PR materials for programs designed by other working groups.
  • Promotes events planned by other working groups within the CLC and events of The Commons Cup.  
  • Produces a reflective project at the conclusion of the year, documenting the life of the house.
  • Facilitates house participation in the “Sustainability” component of The Commons Cup.
  • Works collaboratively with a designated house to plan a Commons Mix-Up Event. Assignments will be articulated at the first CLC meeting.
  • Conceives, plans, promotes, and effects events in conjunction with the faculty head and the house residential staff. This includes promoting and attending all house signature events. 
  • Supports the initiatives of all other members of the HPAC and all Commons programs. 
  • Attends the weekly CLC meeting.

Service Commissioner
(appointed)

  • Promotes and realizes house, Commons and Vanderbilt service projects by working in close collaboration and consultation with all other service commissioners, as well as faculty and staff.
  • Works closely with the staff professionals of the Office of Active Citizenship and Service to provide opportunities for individual, group, and floor engagement in service.
  • Consults and works closely with the faculty head of house concerning opportunities for continuing or new house service projects.
  • Promotes existing service structures, clubs, organizations and opportunities to first-year students of the house.
  • Facilitates house participation in the “Service” component of The Commons Cup. Supports the initiatives of all other members of the HPAC and all Commons programs. 
  • Works collaboratively with a designated house to plan a Commons Mix-Up Event. Assignments will be articulated at the first CLC meeting.
  • Produces a written service report at the conclusion of the year
  • Attends the weekly CLC meeting. 

Floor Representatives
(appointed)

 

 

  • Serves as the representative of the floor on the House Programming & Advisory Council.
  • Under the supervision of the RA and faculty head, plans and promotes specific floor-level events to develop community cohesion.
  • Conceives, plans, promotes, and effects events in conjunction with the faculty head and the house residential staff.  This includes promoting and attending all house signature events. 
  • Supports the initiatives of all other members of the HPAC and all Commons programs. 
  • At the conclusion of the year, the floor representatives from each house will submit one written report outlining the efforts they took to build community on each of their floors over the course of the year.
  • Attends CLC Professional Development Seminars as prescribed by the ODOIC, once a month.
In addition to these formal House Programming & Advisory Council positions, each house will also elect a first-year senator to serve in Vanderbilt Student Government. While this position is not formally a part of the HPAC, they may occasionally meet with the HPAC in order to accurately represent the interests of the house in Senate sessions. If you are interested in this position, please visit VSG's website.

2019-20 CLC Team

Rachel Fan, Service Commissioners
Sydney Garretson, Vice Presidents
Jon Marchineck, Service Commissioners
Ellie Miller, Public Relations Chairs
Carter Powers, Presidents
Jo'-Hannah Valentin, Public Relations Chairs
Shelby Wohlshlager, Presidents
Madison Woods, Vice Presidents