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Student Governance

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"Becoming involved in the House Advisory Council was one of the best decisions I made because it not only helped me become closer to my House, but I also met some of my best friends from other Houses." - Matan Lowie, C'18, Hank Ingram House President

Each House has a House Advisory Council (HAC), composed of a President, Vice President, and First-Year Senator who are elected as well as a Public Relations Chair, House Service Commissioner and Floor Representatives who are appointed. The House Advisory Council meets with the Faculty Head of House and Head Resident Adviser to advise on House programming and the life of the House. First-Year Senators also serve as representatives of their Houses in Vanderbilt Student Government (VSG). All House Presidents are also members of the House Presidents Council and meet regularly with the Dean of The Ingram Commons. All members of the ten House Advisory Councils are members of the CommonDores Leadership Council (CLC). The CLC works with Vanderbilt Student Government officers and professional staff to advise on the expenditure of a budget supplied by The Ingram Commons to enhance inter-House, Commons-wide, and campus-wide living-learning initiatives.

House Advisory Council Positions

President

  • Presides over weekly HAC meetings where initiatives are discussed, concerns shared, and events planned alongside the Faculty Head and the House residential staff 
  • Meets regularly with the Faculty Head or the Head Resident Adviser
  • Conceives, plans, promotes, and effects events in conjunction with the Faculty Head and the House residential staff 
  • Works alongside the public relations chair to complete an end-of-year reflective project for the House, which captures the essential qualities and events of the House
  • Serves on the Commons Presidents Council, advising the Dean of The Ingram Commons on the life and wellbeing of Commons residents
  • Works alongside the Office of the Dean of The Ingram Commons to plan and execute the annual Commons Ball in February
  • Serves on the CommonDores Leadership Council, and attends its meetings, dinners, and programs
  • Supports the initiatives of all other members of the HAC and all Commons programs

Vice President

  • Serves as the second executive officer on the House Advisory Council and takes over for the president in the event that the president cannot fulfill the duties of the office
  • Provides oversight for all House floor representatives in ensuring the successful completion of their duties
  • Plans and organizes Commons-wide programs in association with the Office of the Dean of The Ingram Commons
  • Conceives, plans, promotes, and effects events in conjunction with the Faculty Head and the House residential staff 
  • Serves on the CommonDores Leadership Council, and attends its meetings, dinners, and programs
  • Supports the initiatives of all other members of the HAC and all Commons programs

First-Year Senator

  • Serves as a voting member and representative of the respective House at Vanderbilt Student Government's bi-weekly (approximate) senate sessions
  • Educates themselves and their respective communities on the VSG Constitution and Statutes, as well as all rules of order necessary to participate in senate sessions
  • Provides written and/or oral reports at full senate sessions and at CLC meetings 
  • Reads the minutes and agenda in advance of senate sessions and is prepared to discuss and vote on all pertinent issues during the session itself
  • Maintains a positive working relationship with all other senators (first-year or otherwise), as well as the VSG Speaker of the Senate
  • Serves on the CommonDores Leadership Council, and attends its meetings, dinners, and programs
  • Supports the initiatives of all other members of the HAC and all Commons programs

Public Relations Chair 

  • Serves as the chief House publicist for all House- and Commons-wide events 
  • Makes use of social media, email, and other forms of communication with residents to ensure that all members of the House are informed about House and Commons events throughout the year 
  • The PR Chair is required to submit all House events to the Office of the Dean of The Ingram Commons for publication on The Commons calendar
  • Works with the PR Chairs from other Houses to coordinate advertisement of House and Commons events
  • Records and publishes minutes of the HAC and CLC meetings to Anchor Link
  • Acts as a historian and collector of House photos/videos to share with the respective House, the Office of the Dean of The Ingram Commons, and the undergraduate body
  • Seeks to photograph and videograph House and Commons events and is responsible for uploading these images and videos to The Commons Flickr account
  • Conceives, plans, promotes, and effects events in conjunction with the Faculty Head and the House residential staff 
  • Serves on the CommonDores Leadership Council, and attends its meetings, dinners, and programs
  • Supports the initiatives of all other members of the HAC and all Commons programs

Floor Representatives 

  • Serves as the representative of the floor on the HAC and as a representative of the CLC within the House
  • Promotes, meets deadlines for, and monitors House participation in specific Commons Cup categories and other inter-House activities
  • Participates in the planning and implementation of all Commons Cup events under the direction of the Office of the Dean of The Ingram Commons staff
  • Participates in and/or attends all Commons Cup events, and recruits other House members to participate 
  • Plans and promotes, in conjunction with the RA and Faculty Head, specific floor-level events to develop community cohesion
  • Conceives, plans, promotes, and effects events in conjunction with the Faculty Head and the House residential staff 
  • Serves on the CommonDores Leadership Council, and attends its meetings, dinners, and programs
  • Supports the initiatives of all other members of the HAC and all Commons programs

House Service Commissioner

  • Promotes and realizes House, Commons, and Vanderbilt service projects by working in close collaboration and consolation with all other House Service Commissioners, as well as faculty and staff
  • Works closely with a staff professional of the Office of Active Citizenship and Service to provide opportunities for individual, group, and floor engagement in service
  • Consults and works closely with the Faculty Head of House concerning opportunities for continuing or new House service projects
  • Promotes existing service structures, clubs, organizations, and opportunities to first-year students in the House
  • Collectively, the House service commissioners plan two Commons-wide service events each year, including but not limited to: involvement with the Thanksgiving Food Drive and end-of-year Commons Celebration.
  • Serves on the CommonDores Leadership Council, and attends its meetings, dinners, and programs
  • Supports the initiatives of all other members of the HAC and all Commons programs

2016 - 2017 VSG First-Year Relations Team

Monica Peacock, Director of First-Year Relations 
Ryan Connor, Deputy Director of First-Year Relations
Neena Kapoor, Deputy Director of First-Year Relations
Hannah Malamud, Deputy Director of First-Year Relations
Emma Stewart, VSG Service Commissioner/Deputy Director of First-Year Relations
Kevin Stinchcomb, Deputy Director of First-Year Relations